In the fast-paced world of construction and facility planning, spatial data isn’t just valuable—it’s foundational. After laser scanning and 3D modeling capture existing conditions, the next critical step is using those accurate existing conditions for design, coordination, and construction planning. That’s where a Common Data Environment (CDE) comes into play.
At OAR, we help clients go beyond data collection by implementing structured, collaborative environments where information flows securely and efficiently. A well-designed CDE empowers project teams with a single source of truth, aligning everyone from architects to contractors around clear, accurate information.
What Is a Common Data Environment?
A Common Data Environment (CDE) is a centralized digital platform used to manage, share, and store all project-related information. Think of it as a mission control center for construction data—from point clouds and BIM models to drawings, specifications, and RFIs.
Key benefits include:
- Consistent and structured information across all stakeholders
- Enhanced decision-making with real-time access to current data
- Reduced errors from version confusion or outdated files
When paired with laser scanning, a CDE transforms complex site data into a manageable, strategic asset.
How to Transition from Laser Scanning to a Common Data Environment
Following a successful scan, the data must be properly organized and integrated into a collaborative environment. OAR follows a proven process to:
- Convert point clouds into usable BIM models
- Tag and organize files by discipline, date, and content type
- Upload all project data into a secure, cloud-based platform
- Set permissions and workflows for document access and review
This structured handoff ensures that every stakeholder knows where to find the most up-to-date and relevant information at every stage of the project.
Core Components of a Well-Structured Common Data Environment
1. Folder Structure
Logical, standardized folders make it easy to find what you need. At OAR, we develop custom hierarchies aligned with project phases, trades, and approval workflows.
2. File Naming Conventions
Consistency is key. We enforce uniform file naming to reduce errors and streamline file searches. This supports automated processes like model versioning and clash detection.
3. Review and Approval Workflows
Built-in workflows ensure that data is reviewed, approved, and released through traceable steps. This reduces risk and improves accountability across teams.
BIM Execution Planning (BEP): Your CDE Strategy Framework
An effective CDE is grounded in a BIM Execution Plan (BEP). OAR helps develop BEPs that define:
- Roles and responsibilities for data input and oversight
- Model development strategies (LOD, phase gates, naming standards)
- Coordination protocols and issue tracking
This ensures a consistent approach across the entire project lifecycle.
Why a CDE Drives Value Beyond the Scan
Risk Reduction
A CDE minimizes costly rework by providing a single source of truth. Teams avoid duplicate work, missed updates, and design conflicts.
Cost Efficiency
With organized data, teams work faster and make fewer mistakes. Redundant data collection and confusion over file versions are eliminated.
Supplier Flexibility
When all project data is stored in open, standardized formats, project owners can work with any contractor or supplier without compatibility issues.
Conclusion: From Data to Clarity with OAR
A successful laser scan is just the beginning. Without a CDE, even the most detailed data becomes underutilized. OAR helps turn 3D scans into a shared knowledge base that drives smart decisions, mitigates risks, and accelerates timelines.
Thinking about laser scanning? Make sure your data doesn’t stop at the scan. Let’s build your Common Data Environment the right way.
